We can manage our email with ‘Microsoft Outlook’ very easily. It has many powerful features with which we can work and manage our emails. It is the best email client for the ‘Windows’ desktop. The particular features on I am talking about today is ‘Backup’ and ‘Archive’ of emails.
Email is the main communication system for many people in office. Personal emails like Gmail, Yahoo Mail, Outlook.com are also popular. People used to communicate over email more than any other communication options. Normally we need to manage multiple email accounts, one for office and another for personal. We get hundreds of emails daily in our inbox. A good email client is necessary to manage our email in daily basis. Also there are many methodologies to manage emails. What type of work you are doing with email on that basis you need to manage email. So email management is different for everyone. But there are common rules. After all you need to decide which strategy you will take to manage your email.
Take 5 minutes time to learn some basic rules of using email.
1. Give a proper subject that can describe your current conversation. Choose subject carefully. It can help you to find mail conversation in future.it should be short and meaningful.
2. Keep it in short. If you need more long conversation,make a call to that person. Mail content should be like a summary.
Every day we get many mails. Sometimes we need to organise them so that we can find our important mails quickly. Some mails are send direct to you, some CC to you and some mails you get sent to group (if you are member of some groups). I wrote before about organising mails.
Many time I get requests for tutorial like post of various Gmail features. I blogged about, how we organize our mail with Outlook.com before. This post is about Gmail’s label. Label is like folder in Gmail. We can organize mails using labels in Gmail.