We usually appended signature at the end of email messages. For official mails this signatures are having information about company related like our company address, our designation etc. For personal mails we naturally put our personal information there, like our phone number, address, personal website, blog etc. But there are many people who use there signature wrongly. Some use very long signature, some put information that are not sweet able for email signature. Here are some guide lines to use a good email signature.
- They should be short and nice.
- They should not have a email address.
- They should have a URL (for example your blog).
- They should not have any link to follow your social networking site (like Facebook).
First of all email and blog is like a garden. So we should format them carefully. If we put a short and nice looking signature at the end of our mail message then it will look pretty. Do not put a email address there because our email message can be easily retrieve from the email ‘to’ section by our reader. So why make it big and confuse the person who are reading the mail. We should have a URL of our personal site, blog or some kind of profile link. Social networking site link, address these can be retrieve from our website. So we should not put them in signature. The good idea is to make a profile and put all the information which we want to give publicly in side it and put the profile link to the email signature.
At first I am also used a little long signature. But now I have made it short and nice as much as I can. My current personal email signature have my name, my work roll (what I do mainly in the earth) and my blog URL. Also I am using a two dash as a delimiter so that readers and email program can easily track my signature.